ANA Board Meeting Minutes — August 2015

Audubon Neighborhood Association
Board Meeting
August 3, 2015

Attendees: Board members Egan Haugesag, Terri Harder, Melissa Haugesag, Kevin Kelly, Adam Sieve, Nic Baker, Don Sellers, Rachel Bode; Office Manager Luke Stultz

Meeting Called to Order at 6:05 pm

I. Welcome and Introductions

II. Review of Agenda
Kevin moved to approve the agenda. Rachel seconds. Agenda approved by unanimous vote.

III. Approval of March Minutes
Motion to approve March minutes by Nic. Rachel seconds. Motion approved by unanimous vote.

IV. Financial Update YTD
Don had no new updates. The password changed on the account; Luke was required to change it. Egan requested a “budgeted” column on the future financials. Melissa asked about an update on the NECP and Egan explained that it may become a police matter at this point. Multiple attempts were made to contact the leadership of the organization with no response at this time.

V. NEMS Update
Contract has been finalized with MWMO and discussions have begun with Patrick regarding the design contractor contract. Egan suggested MPS get involved with the drafting of contracts. Adam suggested this contract might be beyond our scope/ability. Don will meet with Mark to collaborate on the contract language as well as consulting with MPS.

The back to school open house will be on August 20th at Edison with shuttles between schools. Don also shared he’s the co-president of the PTA for the upcoming school year.

VI. Board Meeting and Agenda Structure
Luke suggested putting a timeline of 2 weeks for special requests/outside guests being added to the agenda. Luke also asked if we want to keep doing board meetings before community meetings. Discussion ensued on the board meeting frequency before community meetings. Egan proposed moving community meeting to 7:30 PM so board meetings can run over if necessary. He also suggested maintaining some of our formal structure and adding a topical/rotating piece of guest speakers or info at community meetings. Adam suggested differentiating between board meeting guests who want to share information and guests who are looking for a letter/donation/ or specific “ask”. Luke is formalizing recommendations into a more detailed structure.

VII. Board Training Recap
Luke will organize structures and documentation for the organizing of committees for the September board meeting.

VIII. Staff Report
• National Night Out is Tuesday, August 4th.
• Pay Pal account is being updated
• Chamber of Commerce asking for membership renewal. Luke is recommending we do not renew. Discussion ensued. Issue tabled to committee.

IX. Old/New/Adjourn
Motion to adjourn at 6:57 PM by Terri. Rachel seconded. Motion to adjourn approved by unanimous vote.